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Thank You Note Examples


thank you note sample

Developing a regular thank-you note habit is one of the most effective ways you can improve your sales process. We will look at some thank you note samples below.


What is a Thank you note?


A thank-you note sent to someone shows that you respect that person. It’s a concrete way of expressing your appreciation. In most cases, two or three sentences are plenty to convey your meaning.


Different Ways to Send Thank you notes

You can send thank-you notes via email and even include an e-card. But a thank-you note written in your handwriting on a physical piece of paper sends a much stronger message. While you probably won’t want to hand-write every note, you should certainly think about doing so in special circumstances — for your biggest customer or someone who does you a significant favor.


One way that you can save time in your writing is to craft templates that will fit several common situations. That way, all you have to do is put in a few details and send the note along. Here are a few thank you note examples to get you started.



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Professional Thank You Note Samples


After setting an appointment over the phone

“Thank you for taking the time to talk with me on the phone yesterday, busy as you are. I look forward to our meeting next [day] at [time] and promise to take only 20 minutes of your time.”


When the prospect decides not to buy

“Thank you for giving me the opportunity to tell you about my company’s product. When you need a new [insert product here], I hope you will keep me in mind so that I will have the chance to provide you with excellent service.


When you close the sale

“Thank you for giving me the opportunity to offer you one of my company’s exceptional products. I am certain you will benefit from our new relationship. If you have any questions about your [insert product here], please contact me immediately so that I can provide you with excellent service.”


After someone gives you a referral

“Thank you for referring [insert referral name here] to me yesterday. You can be sure I will provide [him/her] with the highest quality of service possible.”


If your prospect tells you he/she is not interested

“Thank you for taking the time to consider my company’s product. I regret that we were not able to meet your current needs. Please feel free to call me if your situation should change or if you have any questions. I will keep in touch with any updates, as I hope we can do business together in the future.”


When an existing customer buys a new product or service from you

“Thank you for giving me the opportunity to once again serve you. I trust that we have continued to meet our standards for exceptional service. Should you have any questions about your [insert product here], please contact me immediately so that I can assist you.”


On a customer’s anniversary

“I would like to thank you once again for being one of our valued customers. We frequently update our product offerings, so I encourage you to let me know if you have any questions about your [insert product here]. If you would like to know about our newly introduced models, please give me a call.”

About the author

My first sales position was a summer job selling vacuum cleaners door-to-door. I continued through a variety of sales jobs ranging from retail sales for a storage company to selling bank products for a Fortune 500 financial institution.

As a small business owner, I now focuses on selling for my own company, Tailored Content, a website content provider. I write on a wide range of topics but my primary focus is sales and how to sell effectively.