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Feeling stressed about a project?
Finding it hard to stay on top of things?
The great thing about working in the 21st century is there’s an online tool for everything.
Managing a project requires you to wear so many different hats, it’s really important that you find tools that a) help you complete each task efficiently and b) are absolutely the right ones for you.
They must also be easy to use, and easy for your whole team to get to grips with.
We’ve gathered together a list of the top 8 project management tools available today that will help you stay organized while managing your long-term projects.
Communication is the bedrock of success for any long-term project. Finding the right ways to communicate with your team means finding the right tools, platforms, and channels that assure easy, open, and transparent communication. After all, each stage in a project requires planning, sharing ideas, as well as notifications that let everyone on the team know what’s been done, what’s currently being done – and what needs to be done next.
When choosing a communication tool, it’s important to find ones that allow you to communicate in a variety of ways such as video calls, phone calls, and discussion boards.
Here are some of the top-rated communication tools to check out:
The thing with projects is that a huge number of important files will be created and shared. But what happens if files are damaged? It could represent a huge disaster that sets your project back a few months.
Essentially, a file backup tool is your best friend. It makes separate copies of your files and stores them in a safe and secure place, such as the cloud. In other words, they’re a safer storage space where you can store all your files for easy access, knowing full well a) where everything is and b) that nothing important will go missing.
Here are some of the top-rated file backup tools to check out:
Workflow tools are designed to help streamline your processes so that you’re able to manage your projects more efficiently. Workflows can be maintained manually, but doing so can create time delays, and they can cause mountains of work to build-up. As such, projects fall behind.
A good workflow management tool should be one that allows you to run your projects more smoothly in a series of steps so that you and your team can go from A to B in a linear fashion without missing anything out. In other words, your projects and your work flow better.
Here are some key workflow management tools to check out:
Workforce management tools differ from workflow management tools in that, while workflow management tools are designed to improve the flow of your processes, workforce management tools are there to help you assign the right team members to the right tasks, create employee schedules, better manage time sheets, clock hours worked – and more.
The overall aim of a workforce management tool is to boost the productivity of a project in such a way that everyone knows exactly what tasks they need to do, and you know where everyone’s strengths lie.
Here are some top-rated best workforce management tools available:
When choosing your project management tools, it’s a good idea to check their features thoroughly to see if they’ve got what you need. You can also ask your team for feedback to see whether or not this is a tool they’d like, as well as dissect the onboarding process so that you know how easy or difficult it will be for everyone to adapt.
Price should be an important consideration, too, but whichever tools you choose, make sure to keep checking in on your team to see how things are going, what needs to be tweaked, and whether this really is a tool that’s benefiting your projects.
About the author
Derek spearheads key initiatives at Deputy, a global workforce management platform for employee scheduling, timesheets and communication. With a focus on Healthcare, Derek helps business owners and workforce leaders simplify employment law compliance, keep labor cost in line and build award-winning workplaces. Derek has over 16 years’ experience in delivering data-driven sales and marketing strategies to SaaS companies like MarketSource and Griswold Home Care.