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The Ridiculously Successful Way to Introduce Yourself Over Email

When introducing yourself over email, making an excellent first impression is essential. This is your opportunity to stand out and show the person on the other end that you’re worth getting to know.

By following these tips, you’ll be sure to make a great first impression and start on the right foot with the best way to introduce yourself in an email.

email introduction


How To Introduce Yourself in Email

Whether it’s a job application, a business proposal, prospecting, or an introduction to a potential client, crafting a well-thought-out and genuine email can help you stand out from the digital crowd.

Take the time to research the person or organization you’re communicating with, and then thoughtfully explain why you are reaching out and what you can bring to the table. Your goal should be to leave an unforgettable impression that puts both parties in a position to move forward productively.


Make a Good First Impression

Making a good first impression when learning how to write a professional introduction email is incredibly important. It can determine whether your message will be well-received by the recipient and could even help create a connection that would otherwise not exist.

Stephan Baldwin, Founder of Assisted Living, says, “A good first impression can open doors, and if done correctly, it can build relationships that will last for years. However, remember that it always starts with how to introduce yourself in email.”


Get the Subject Line Right

It doesn’t do any good to prepare a well-crafted introduction email if it’s not even opened. To ensure your message gets read, make sure the subject line is catchy and captures the recipient’s attention. Something like “This Potential Client Could Change Your Life” will easily grab someone’s attention and entice them to open your message.


According to Invesp, 47% of email recipients open an email based on the subject line alone. So make sure you take the time to create something that will stand out from all of the other emails in their inbox.


What makes a good email subject line? 


  • Be concise—keep it to five words or less.
  • Use action words like “Reinvent” or “Lead.”
  • Make sure it speaks to the recipient’s needs
  • Personalize each email with a name or title
  • Test, test, and test again


Examples of good subject lines

“This one hack could save you time and money”

Why it works: This subject line captures the recipient’s attention by highlighting a potential benefit they could gain from your email.


“Let’s discuss how to take your business to the next level”

Why it works: Again, this speaks to the needs of the person receiving your message and offers an intriguing point of discussion.


“Introducing the new product that will revolutionize your business”

Why it works: This subject line is direct, yet enticing. It encourages the recipient to find out more about what you have to offer and how it can help them.


By creating an effective subject line, you’re doing yourself a favor by increasing the chances that your message will actually be read.


How To Introduce Yourself in a Letter: Introduce Yourself Properly

One of the most important aspects of knowing how to introduce yourself over email or how to introduce yourself in a letter is properly introducing yourself. Include your resume or portfolio in the message if it’s a job application.

If it’s an introduction to a potential client, clearly explain who you are and your services.


At this point in the process, you don’t have to get too in-depth, but you should ensure that the recipient understands why you’re contacting them and what kind of connection you hope to create.


How To Professionally Introduce Yourself: State Your Purpose for Emailing

Another essential tip when introducing yourself over email is to state your purpose for emailing.

Make sure it’s clear why you are contacting the person or organization from the get-go, and then provide any additional information that could help them better understand what you’re offering.


For example, knowing how to professionally introduce yourself means that you should first explain why you think you’d be a good fit if it’s a job application.

If it’s an introduction to a potential client, provide examples of how your services could benefit them. Make sure that whatever information you include is relevant and adds value to the conversation.


Ben Michael, Practicing Lawyer and Founder of Michael & Associates, says, “When introducing yourself over email, always be sure to explain why you are getting in touch and how your services can help the person or organization on the other end.”


How To Introduce Yourself Via Email

When introducing yourself over email, it’s essential to be clear and concise in your message. Think of an introduction letter about yourself.


Be Clear and Concise

You wouldn’t ramble on or include unnecessary information, as this could quickly overwhelm the recipient and make them feel like they don’t have enough time to process the message correctly.

Instead, focus on communicating the key facts you want the person to know in an organized and straightforward manner.


For example, if you’re introducing yourself for a job, list your qualifications and experience in bullet points so the recipient can quickly understand who you are and what you can bring to the table.

This also helps make it easier for them to pick out any key accomplishments or specialties that could help set you apart from other applicants.


Use a Friendly Tone

If you want to know how to introduce yourself via email, it’s essential to use a friendly tone throughout the message. This helps create a more inviting atmosphere and makes it easier for the recipient to relate to you personally.

Like any other communication, your goal is to make the person feel comfortable with you and ensure they understand why you are contacting them.


Ensure to avoid language that could be seen as overly formal or stiff and instead focus on connecting with the recipient meaningfully.

Here’s a good example of a friendly tone vs. a more formal one:


  • Friendly tone: “I’m looking forward to meeting you and discussing how I can contribute to your team.”


  • Formal tone: “I am eager for the opportunity to discuss my qualifications and how they could be beneficial to your organization.”


You’ll notice that the friendly tone is much more inviting and approachable, while the formal tone comes across as overly serious and stiff.


Being friendly and upbeat is critical if you want to know how to write an introductory letter about yourself. This can be tricky, as you don’t want to appear too eager or insincere.

To find the right balance, focus on highlighting the potential benefits of your connection and why it could help both parties in the long run.


Stay Positive

Don’t be afraid to express your enthusiasm for the situation and explain how you could help move things forward positively.

“If you want to know how to write an email to introduce yourself, try to stay positive and upbeat,” says Kyle Zien, Director of Growth Marketing for Felix. “Focus on the potential benefits of connecting with someone and how it could help both parties in the long run.”


Most people appreciate a person excited about what they can do and how it could help the recipient’s organization. Ensure you don’t come off as too desperate or over-the-top, as this can be off-putting.


This is especially true if you wonder how to introduce yourself in a professional email or use creative ways to introduce yourself in writing.


Avoid Typos and Grammatical Errors

One of the easiest ways to make a wrong impression when learning how to introduce yourself professionally in an email is to include typos or grammatical errors in your message.

This will certainly create a bad impression and may even cause the recipient to think you are unprofessional or careless.


Before sending your message, take some time to proofread it to ensure there are no mistakes or inconsistencies. While it may seem like a small detail, it can make all the difference in how you come across it.

Here are some of the most common typos and grammatical errors to avoid:


  • Misspelled words
  • Incorrect punctuation
  • Wrong verb tense
  • Unclear sentence structure
  • Unnecessary capitalization and bolding


By double-checking your message for these types of issues, you can make sure that the recipient receives a professional and error-free email introduction.

This is a great way to make a good impression and increase the chances of success for your message.


Proofread Your Email Before Sending It

Even as you avoid typos and grammatical errors, you must proofread your email before sending it. This helps ensure your message is clear and free of any ambiguities or misunderstandings, which is especially important when learning how to introduce yourself in a professional email.

Make sure to read your message aloud so you can catch any awkward phrasing that may have gone unnoticed when reading it silently.


You should also double-check that the recipient’s name is spelled correctly and that all your contact information is accurate.


Tailor Your Email to the Recipient

Finally, when learning how to introduce yourself through email, it is essential to tailor your email to the recipient.

This means doing some research on them beforehand so that you can include information that is specific to their interests and experience.


For example, if you are introducing yourself for a job opportunity, mention any of the company’s successes or goals that you are familiar with and how your skills could help to further them.

This shows that you have taken the time to understand their situation and are more likely to stand out from other applicants.


Statistics show that you’ll generally have a 20% increase in sales revenue when you personalize your email campaigns. Even if you’re not selling anything, you’ll still want to tailor your message to the recipient so that they understand why it’s important for them to connect with you.


According to Logan Mallory, VP of Motivosity, “When learning how to write an introduction letter about yourself, make sure to tailor your message to the recipient. Doing research beforehand and customizing your email shows that you are invested in the opportunity.”


Introductory Email Example

To give you an idea of how to introduce yourself over email, here is an example of how to introduce yourself in an email:


Dear Hiring Manager,


My name is John Smith, and I am a highly motivated professional with extensive experience in marketing. Over the past five years, I have worked as a marketer for ABC Company, where I was responsible for creating and executing campaigns that drove significant results.


I recently came across your job posting for a Marketing Manager role and am very interested in applying. I believe my skills, knowledge, and experience make me an ideal fit for this role, and I am confident that I could be of great value to your company.


I am available anytime to discuss my qualifications and how I could help your team succeed. Please feel free to reach out if you have any questions or want to set up a meeting. I look forward to hearing from you soon.



John Smith


As you can see, this message does a great job of introducing the person and explaining why they would be a good fit for the position. It also includes specific details about their experience that may help set them apart from other applicants.



Knowing how to introduce yourself over email is essential in connecting with others and creating meaningful relationships. If you don’t know how to write an introduction about yourself, use these nine tips, to create a friendly, positive message and tailored to the recipient’s interests to make a great first impression.


Learning how to professionally introduce yourself in an email is an essential skill that you should definitely develop.

About the author

Rachel Melegrito left her career as a university instructor to become a full-fledged content writer. She is also a licensed occupational therapist and a budding SEO strategist.